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To: Parish and school business managers and bookkeepers
From: Patrick Warner, Parish Systems Manager, Office of Finance
To simplify the workers’ compensation billing process for fiscal year 2020-2021, the archdiocese is billing each location 95 percent of the workers’ compensation amount billed in fiscal year 2019-2020. However, if a location knows that its 2020 payroll year workers’ compensation amount is less than the 95 percent rate, then that location may submit a copy of the Paychex “Workers Compensation” report – “REPT0013” for the 2020 payroll year.
Below is a list of current the Workers’ Comp codes and rates used by the archdiocese.
Code | Rate | Description | |
---|---|---|---|
8868 | 1.5% |
All clergy, all sisters, all teachers, all administrative personnel,
|
|
9101 | 7.5% |
Janitors, maintenance personnel, yard men, dishwashers |
|
0913 | $230 Per employee |
Maids and/or housekeepers, rectory cooks, cafeteria cooks & help,
|
|
8829 | 3.9% |
Nurses (RN, LPM) |
|
7383 | 5.49% |
Bus drivers |
Instructions for generating the Paychex report are attached. In order for the report to be accurate, ALL employees must be assigned the correct workers’ comp code. There are other codes listed in Paychex so, only use the workers comp codes listed on this memo. As a reminder, police officers cannot be paid through Paychex as employees. Police officers must be paid as 1099 contractors.
Please double check the calculations based on the workers comp report to ensure the total amount is less the 95 percent amount billed. Once the Paychex workers’ compensation report is submitted, the archdiocese will adjust the FY 20-21 billing to reflect the calculated amount based on the report. This adjusted amount will be the final billing amount. There will no switching back to the 95 percent billing rate after the report is submitted.
If you wish to submit a Paychex Workers Compensation report, please send me the report via email (pwarner@archatl.com) by Friday, May 21.