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To: Parishes, schools and chancery staff
From: Deacon Dennis Dorner Sr., Chancellor/Director of the Permanent Diaconate
On the advice of our diocesan attorneys, we have agreed upon a revised litigation hold that narrows the scope of records and information required to be preserved.
Per the revised litigation hold, only records and information in any way related to sexual conduct involving minors is to be preserved until notified otherwise. If the records or information in any way relate to sexual conduct involving minors, then all records, information, drafts, versions, etc. must be preserved. This includes but is not limited to electronic communications (emails, texts, voicemails, etc.), reports, memos, financial information, insurance policies, etc.
All other previously on hold records may now be kept according to their normal retention and disposition. As always, all records past retention require approval
for destruction, regardless of format. Please see our website to find the Retention Schedule and Disposition Form at https://archatl.com/offices/archives/records-management/.
Please also read closely the updated Litigation Hold FAQs and the original preservation request from the USCCB attached with this Memo for further guidance. The original preservation request goes into much more detail of the categories of documents to be preserved.
At this time, we are not required to collect or produce information, only to preserve information. If you are unsure if your records are covered by the litigation hold or have any questions, please contact the Office of Archives and Records at email@example.com.