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To: Chancery employees
From: Deacon Dennis Dorner Sr., Chancellor
As the official repository for the Archdiocese of Atlanta’s permanent records, the Office of Archives and Records is responsible for collecting and maintaining the official meeting minutes for all archdiocesan committees, boards and councils.
Preserving the final approved meeting minutes allows future authorities, researchers and Chancery employees to easily find the correct information about the decisions made by the many committees, boards and councils that help run the Archdiocese. Meeting minutes document the business of the Catholic Church and, as a 501(c)3 corporation, are to be preserved permanently.
Attached you’ll find two documents that the Office of Archives and Records has created for your reference and use:
• Best Practices for Maintaining Meeting Minutes—this document gives an in-depth explanation about how to maintain meeting minutes, which part of the meeting packets should be sent to the archives and instructions on when they should be transferred to the archives.
• Meeting Minutes Infographic—this is a simplified, visual version of the best practices guide that is easily printable and can be displayed or shared widely.
If you have any questions about sending your meeting minutes to archives, whether paper or digital, please contact the Office of Archives and Records at archives@archatl.com.